2019 AGM Minutes

Posted by Richard Shorey on 28 April 2019

MINUTES OF ANNUAL GENERAL MEETING ON 10th JUNE 2019

AT THE MUNDY PAVILION AT 7:30pm

  1. PRESENT

Debbie Brock, Malcolm Carr, Andy Davies, Simon Groves, Jack Harrison-Bond, Pam Howard, Mark Ingleby, Graham Jasper, Gary Kemp,  Paul Le Riche, James Packwood, Terry Payton, Jason Rees, Richard Shorey, Andy Shutler, Jake Shutler, Graham Smith, Mike Smith, Joe Townsley, Christian Tribbe, Martin Trueman , Paul Turner, Chris Walton, Denis Webb, Pete Webber, Mark Williams, Paul Wisbey.

2.    Welcome and apologies for absence

Andy Shutler opened the meeting and welcomed everyone to the 2019 AGM of Thornbury Town FC.

Apologies were received from Mike Pengelly, Tony Stagg, Matt Lansdown, Pete Fowler, Ian Williams, and Tom Shorey.

3.    Approval of Minutes of ANNUAL GENERAL MEETING FOR 2018

The minutes of the 2018 AGM had been circulated by email with the Agenda for the 2018 AGM and were approved unanimously.

4.    CHAIRPERSON'S REPORT

Andy reported that it has been a very successful year with the improved facilities in operation. Andy thanked Paul Le Riche for his efforts during the season.

The 1st Team finished 3rd in the Hellenic League Division 1 West and won the Supplementary Cup. The Hellenic League proved to be a very good standard.

Andy thanked Jake for his enthusiasm with the Reserves and confirmed that we will be putting out a 3rd Adult team both in the Bristol & District League.

Andy thanked the managers of the Junior teams for their efforts, many of which go un-noticed. More volunteers are required to help the Club achieve its potential.

Andy thanked Andy Davies for his efforts during the season and wanting to stay involved in the Club. Jason Rees and Gary Kemp will be leading the 1st Team in the coming seasons and James Smele will be running the 3rd Adult team.

5.    TREASURER'S REPORT AND ADOPTION OF ACCOUNTS

This year’s accounts for the Club were distributed. These show that there is a £8,323.52 surplus compared to a £1,129 surplus last season. The Junior surplus was £5,533 and Senior surplus £2,790. The Groundhoppers event raised £1,500 from an attendance of 295.

Pete reported that he and Graham Smith were meeting the Town Council to discuss upgrading the facilities in the Pavilion and changing rooms.

The accounts as at 31st May 2019 were unanimously approved by those present, subject to an audit being satisfactory.

6.    SETTING OF MEMBERSHIP AND MATCH SUBSCRIPTION FEES

The Management Committee proposed that the Adult and U18 Membership Fee should remain at £30 for a single membership.

The Management Committee proposed that the Junior Membership Fee should be remain at £42 for a single membership and £55 for a family membership; if there is a family with a junior and an Adult or U18 then the £55 family membership applies. Junior Match Subscriptions stays the same at £2.00 per game for League Team players and £1.50 for Non-League Team players. Managers are permitted to increase match subs for team funds providing this is made clear to families when they join the club.

The fees and match subs were unanimously approved.

7.    ELECTION OF MANAGEMENT COMMITTEE

Andy advised that he is stepping down and Pete Webber is nominated to be Club Chair. Graham Smith is nominated to be Vice Chair. Andy further advised that he would be Treasurer unless there was someone else who would like to volunteer. No one came forward. All those present approved these proposals and all those listed below were unanimously elected. 

Position

Elected

  • Club Chair

Pete Webber

  • Vice Chair

Graham Smith

  • Treasurer

Andy Shutler

  • Secretary (Adult)

Mike Pengelly

  • Secretary (Juniors)

Pam Howard

  • Member

Malcolm Carr

  • Member

Paul Wisbey

  • Member

Richard Shorey

  • Member

Andy Davies

8.    ELECTION OF CLUB OFFICERS

Andy pointed out that volunteers are required for the various positions not filled. He proposed that the Club Officers were elected en bloc. All those present approved this proposal and all those listed below were unanimously elected.

Position

Elected

  • President

Paul Wisbey

  • Club Chair

Pete Webber

  • Vice Chair

Graham Smith

  • Treasurer

Andy Shutler

  • Child Welfare Officer

Pam Howard

  • Secretary (Adult)

Mike Pengelly

  • Secretary (Juniors)

Pam Howard

  • Fixtures Secretary (Adult)

Malcolm Carr

  • Fixture Secretary (AYL)

Tony Stagg

  • Fixture Secretary (HML)

Tony Stagg

  • Junior Results Secretary (AYL & HML)

Ian Williams

  • Membership Secretary (Adult)

Mike Pengelly

  • Membership Secretary (Juniors)

Paul Turner

  • League Registration Secretary

Nick Wytchard

  • Social Secretary

 

  • Media Secretary

Tom Shorey

  • Bar & Catering Manager

Pete Webber

  • Sponsorship Secretary

Graham Smith

  • Player Representative (Adult)

Pete Fowler

  • Player Representative (Juniors)

 

  • Parent Representative (Juniors)

Nicky Shutler

  • Promoter

Jim Constable

  • Web Master

Steve Forecast

9.    ALTERATION TO CLUB RULES

Alteration to Club rules not required.

10.   CONFIRMATION OF TEAM MANAGERS

All those listed below were unanimously confirmed.

Team

Manager

Deputy

1st Team

Jason Rees

Gary Kemp

Reserves

Jake Shutler

 

Reserves

James Smele

 

U16

Paul O’Brien

 

U15

Simon Groves

 

U14

Steve Pople

Matt Cocks

U13

Martin Trueman

Callum Atkinson

U12 Girls

Jack Harrison-Bond

 

U12

Joe Townsley

Martin Wiles

U12 Colts

Roger Whiteman

Martin Wiles

U11

Matt Lansdown

 

U11 Colts

Natasha Johnson

Martin Trueman

U10

Mark Ingleby

 

U9

Matt Lansdown

 

U8

Ian Williams

 

U7

Ian Williams

Tom Trotman

U6

Ian Williams

 

11.  APPROVAL OF CODE OF CONDUCT FOR Coaches, Managers, Officials, pLAYERS, parents and spectators

the Committee’s proposal that the Club complies with the Football Association Respect Codes of Conduct as distributed was approved by all present.

12.  APPROVAL OF SAFEGUARDING CHILDREN POLICY AND PROCEDURES

the Committee’s proposal that the Club complies with the Safeguarding Children Policy and Procedures as published by the FA was approved by all present.

13.  APPROVAL OF EQUALITY POLICY

the Committee’s proposal that the Club complies with the Football Association Charter Standard Club Programme Equality Policy was approved by all present.

14.  ANY OTHER BUSINESS

Martin Trueman volunteered to organise a Junior event to bring the Junior teams together.

Graham Jasper would like to see a proper bar in the Pavilion. Pete advised that this was one item that will be discussed in the forthcoming meeting with the Town Council.

Graham Jasper asked why there was no discount for Senior Citizens. This would be discussed at the next Management Committee meeting.

Graham Jasper considered that the Club should have a director of football to look at all teams and meet to ensure that there is a pathway to the 1st Team. This would also be discussed at the next Management Committee meeting.

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